Tue. Aug 4th, 2020

The best Dropbox tricks for file sharing

5 min read

Get the most out of Dropbox cloud storage. Dropbox is one of the most popular cloud services, a tool that allows us to store and share files with other users quickly and easily. Therefore, we offer you up to 10 essential tricks to get the most out of Dropbox and its online possibilities, tips that you cannot lose sight of if you are regular users of said cloud service. Then, the best Dropbox tricks to make the most of the cloud.

The best Dropbox tricks

Although in another article we taught you how to increase the space of our Dropbox account completely free of charge, this time we will provide you with up to 10 essential tricks in the day to day of this tool, whether it is at a leisure or professional level.

How to share files with other users

We start with the most basic trick and the true meaning of a service of these characteristics, which is none other than share files with other Dropbox users. Thus, if we share individual files we can only do it with read permissions; on the other hand, if we share folders, other users can also add other files. Some tips about file sharing:

  1. On the Dropbox website, when you mouse over the files, the share option will appear.
  2. In the Dropbox mobile application you must press the icon of the three points to access the share option.
  3. When you click on Share we can add the email address of the users with whom we want to share the files; We can also write a message by email.

How to sync Dropbox with your PC

Beyond the official website or the official Dropbox mobile application, we can also install the official client of the service on our PC, thus creating a Dropbox folder to access its tools quickly and directly. To have it on your PC follow these steps:

  1. Enter the download section of the website and download the official Dropbox client for PC.
  2. After installation, log in with your Dropbox account.
  3. The Dropbox icon will appear in the taskbar and you can now use Dropbox as one more Windows folder.

The best Dropbox tricks for file sharing

How to send comments to other users

Since Dropbox is an essential tool for sharing files with colleagues or friends, there is no better way to communicate with them than through comments from the service itself. To do this, access the Comments at the top right of the screen and mention the users with whom you want to communicate directly through the comments tab.

The best Dropbox tricks for file sharing

How to import your photos automatically

Dropbox allows automatically sync our photos to have a backup of them; while in the mobile app it does it automatically, on PC we must configure it manually. To do this, follow these steps:

  1. Open the Dropbox client window on PC.
  2. Click on the gear icon in the upper right corner.
  3. Click on the Preferences icon.
  4. In Preferences click on the Import option.
  5. In the Upload from camera section you can choose if you want to upload only photos or videos.
  6. You can also activate automatic upload on the camera you have linked to Dropbox.

The best Dropbox tricks for file sharing

How to set the sync speed

Thanks to the Dropbox client we can configure the file upload and download speed So that your internet connection is not affected at the time of synchronizations, especially if your connection is somewhat slow. To do this, follow these steps:

  1. Open the Dropbox client window on PC.
  2. Click on the gear icon in the upper right corner.
  3. Click on the Preferences icon.
  4. In Preferences click on the Bandwidth option.
  5. Now you can choose to limit the speed to certain speeds, limit it automatically or not limit it.

The best Dropbox tricks for file sharing

How to recover a deleted shared folder

If you delete a shared file from your account It doesn’t mean that it’s lost forever, since it can be recovered as long as the other users have not deleted it Follow the next steps:

  1. Access the official Dropbox website.
  2. Press the Files button on the side menu.
  3. Click now on the Sharing option from the same side menu.
  4. Along with the files you share, the files they share with you are also displayed.
  5. Select the file you want to recover and click Add to recover it in your account.

How to create available offline access

One of the advantages of the Dropbox mobile application is that we can access our files even offline to be able to see them whenever we want; Of course, if we modify something, the changes will be updated when there is a new connection. To configure offline access follow these steps:

  1. Click on the three-dot icon on the right of a file you want to access offline.
  2. In the drop-down menu click on Make available offline.
  3. Follow the same steps for all the files you want to access offline.

How to request files from another user

Beyond sharing files with other users, you can also request files from other users from your Dropbox environment. To do this, follow these steps:

  1. Access the Dropbox website.
  2. Click on the Files button in the side menu.
  3. Now click on the Request files option.
  4. Now click on the Create a file request button; You can detail the requested files and the destination folder.
  5. Click Next to receive the link to share to make the request.

How to create shared documents with Dropbox Paper

Dropbox has a very useful tool called Dropbox Paper that allows us to edit our text documents together with other users as a collaboration, in a similar way to Google Docs or other similar services. To access it you can do it through its official website.

The best Dropbox tricks for file sharing

Once inside the official website, click on the blue button Create new document And now you can start creating your own document together with other users that you want to invite through the tool for it.

How to activate two-step verification

Last but not least, it always helps to pay attention to the security of our Dropbox account thanks to the activation of the two-step verification, something that adds a second step to the login so that nobody can access your account without your consent, since if you activate it Dropbox will ask for a PIN that we will receive on our mobile. To activate two-step verification, follow these steps:

  1. Access the official Dropbox website.
  2. Click on your profile picture located in the upper right corner of the screen.
  3. Click on the Configuration option.
  4. Now go to the Security section and activate the Verification option in two steps.

The best Dropbox tricks for file sharing

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